Location: Singapore
Company: InCommodities Asia-Pacific
Application deadline: We’ll review applications on an ongoing basis, so don’t wait too long to send yours
Do you get a kick out of planning and coordinating?
Would you like to be the person who supports our P&C team, makes sure our office premises run smoothly, and keeps our fridges and snack stash full? Or maybe you’re eager to learn new things like drafting contracts, preparing documents, and making sure everything just happens?
We are looking for a colleague ready to take on the responsibility of delivering top service to our organization. Your role will be to keep our daily operations running smoothly, ensuring we have everything we need in our offices. You will be the main link between the organization and the building personnel, while also helping to manage documents, fill in forms, and ensure all HR systems are up to date. If you thrive on these types of tasks, you’ll be a perfect fit for this role.
We imagine that the role is between 20 and 25 hours weekly and that we will figure out the details together.
What you’ll do:
- Restock our fridges and cupboards with drinks and snacks
- Coordinate deliveries and everything related to office maintenance (including supplying our cleaning team with necessities)
- Draft documents for office management and suppliers
- Draft contracts and addendums
- Order merchandise and distribute it across our APAC offices
- Support onboarding processes for new joiners
- Coordinate with building personnel to ensure our office facilities function properly and resolve any challenges that arise
- Coordinate all practical matters for internal events and happenings, including IT and catering
- Provide administrative and practical support to colleagues
- Order office supplies, snacks, furniture, IT equipment, etc.
- Handle ad hoc administrative tasks when needed
Your team:
You’ll join a collaborative crew that knows their stuff- and makes sure you’ll know yours too. We’ve got a nothing-but-average onboarding plan to get you up to speed. Expect hands-on learning, real responsibility, and a plenty of support. You’ll start with the core tasks and you grow from there.
What you bring
- You have some experience on the job market — most importantly, you can see yourself thriving in this role
- You take a structured approach to your work and enjoy planning, coordinating, and accomplishing tasks
- You have excellent communication skills and strong English proficiency
How you work
- You are organized and service-minded, with strong attention to detail
- You can maintain an overview of your responsibilities in a fast-paced environment
- You have a can-do attitude and take ownership of your tasks
What you can expect from us
- A part-time role that may evolve into full-time in the foreseeable future
- A lot of responsibility and support
- Exceptional colleagues who are bold, honest, ambitious, and the smartest in their field
- A unique company culture where we live by our values: Honesty, Transparency, and Rethink - with no dress code or strict hierarchy
- Opportunities to develop both professionally and personally
Like what you’re reading? Apply now- we’d love to hear from you.
